Assetora

Self-hosted fixed-asset register — depreciation to the exact cent, book value as of any date.

The problem it solves

If you need a self-hosted fixed asset depreciation register — not an IT inventory tool, an actual register with book values — the usual options are a spreadsheet somebody maintains forever, or an asset platform billed per asset per month. Assetora is $59 once: plain PHP on shared hosting, penny-exact depreciation, and a book value you can quote as of any date.

Most small businesses track their fixed assets — the laptops, machinery, fit-out, vehicles — in a depreciation spreadsheet that one person maintains and nobody else trusts. A formula drifts, a disposal never gets recorded, and by year-end the book values handed to the accountant don't reconcile to the cost of the assets. Accounting SaaS bundles this into a monthly subscription for what is, at its core, a register and some arithmetic.

• Depreciation spreadsheets that drift and stop reconciling
• Disposals and part-year assets that quietly get the maths wrong
• A monthly subscription for a register you could simply own

Every feature

• A depreciation journal a ledger imports. Period-close exports as Date, Account, Description, Debit, Credit, in generic, QuickBooks Online and Xero layouts — debits equal credits by construction — so the month's depreciation lands in your ledger as an import, not an evening of re-typing.
• Fixed-asset register. Full CRUD per asset — name, tag/code, category, acquisition date, cost, salvage value, useful life, and method — with notes, organized by category.
• Two exact depreciation methods. Straight-line (the final period absorbs the rounding remainder so book value lands on salvage to the penny) and reducing-balance (a monthly rate in exact integer cents that never crosses salvage).
• Book value as of any date. Accumulated depreciation and net book value computed for any date you pick, with no posting job and no cron; closing a period records what the figures said when the books were filed.
• Per-asset depreciation schedule. A period-by-period schedule for every asset — depreciation, accumulated depreciation, and book value, month by month or year by year.
• Category roll-ups & disposals. Cost, accumulated depreciation, and net book value totaled by category; record a sale or scrap and get the exact gain or loss against book value at disposal.
• Report, PDF & hardened CSV. A monthly or annual depreciation report (per asset, totals, and disposals) as a dependency-free PDF, plus a spreadsheet-formula-injection-hardened CSV export.
• Installable mobile app (PWA). Add it to a phone or tablet home screen straight from the browser — a full-screen app served from your own server, with no app store involved. Business data is not stored offline on the device; what you see is read live.
• Where it is and who has it. Every asset has a serial number and a home location. Check it out to a person, a department or a location, hand it on and take it back; every handoff stays on the asset's page, overdue returns show on the dashboard, and the stock-take says where a missing asset was expected.
• Stock-take with your phone. Scan label after label with the phone's camera, right in the page, or point the phone's own camera app at a label and tap once. The list of what nobody found builds itself.
• Maintenance that reminds you. Schedule services per asset, log each one with its cost, see what is overdue, and, if you switch it on, get an email before each is due, through your own mail server.
• Warranty dates on each asset. Record when the maker's warranty ends and get a warning on the dashboard a month before.
• Reports, in Excel too. The register, by category, by location, additions, disposals, fully depreciated, warranties, who has what, stock-take gaps, and maintenance due and done; each as CSV or an Excel workbook.
• Your own report. Tick the columns you need (cost, book value on any date, warranty end, who has it and when it is due back, and more), filter by category, status, where it is and location, and download it as CSV or Excel. Save it by name and run it again in one click.
• Updates from inside the app. The Updates page installs a new release with your license key: Ownware's signature is checked, a backup is taken first, and the app puts the previous version back by itself if the update is interrupted or the database step or start-up check of the new version fails. It never checks by itself.
• Backups by themselves. Automatic backups, an optional copy to S3-compatible storage you own, and a weekly check that the latest backup reads back. The Health page names anything that needs attention.
• Own It 4.0.1 — fixes and an up-to-date manual. For Assetora, 4.0.1 fixes an installer that had lost its styling, a rollback that a page opened during an update could stop and a command-line update that ended in an error after putting the previous version back. Its manual, FAQ and QUICKSTART now cover everything 4.0 added, including two Nginx rules that keep the data folder private. Your license covers it: press Check for updates on the Updates page, or download it from your order page.
• Own It 4.0.2 — the installer opens on every host. For Assetora, 4.0.2 fixes a fresh install on an Apache host: the one-page setup at /install/ looped back to itself and never opened, and now it opens. Your license covers it: press Check for updates on the Updates page, or download it from your order page.

Release notes in full

• Own It 4.1: client installations and your other tools. For Assetora, 4.1 makes two changes that every app gets. An Extended license bought from October 4, 2026 covers up to ten client installations, one per client project: hand each one over to the client or host it for them, with the client's logo and colors from the app's branding settings. The API reference now shows how to connect Assetora to Zapier, Make or n8n, using its own webhooks and API key. Your license covers the update: press Check for updates on the Updates page, or download it from your order page.
• Own It 4.0: it updates and backs itself up. For Assetora, 4.0 means updates from inside the app: the Updates page checks for a new release with your license key, verifies Ownware's signature, takes a backup and puts the previous version back by itself if the update is interrupted or the database step or start-up check of the new version fails. A new install can start with a sample business and remove it in one click; backups run by themselves, with an optional offsite copy and a weekly check that the latest one reads back; and the Health page says whether the install is looking after itself.
• Own It 3.3: your own report. This release added a report you build yourself. Tick the columns you need, from cost and book value on any date to warranty end and who has it, and filter by category, status and location. Download it as CSV or Excel, or save it by name and run it again in one click.
• Own It 3.2: every asset accounted for. This release made the register follow the asset: each one has a serial number and a home location, and can be checked out to a person, a department or a location, with every handoff kept. A stock-take is scanned with your phone's camera, and maintenance emails you before a service is due if you switch it on. Warranty end dates warn you on the dashboard, and every report downloads as CSV or an Excel workbook.
• Own It 3.1: it writes to the people you serve. The 3.1 wave gave the catalog a way to reach the other side of the transaction: counterparty email through your own SMTP server, calendar feeds your own calendar subscribes to, attachments filed where the paperwork belongs, and export presets other people's software imports. Each outbound feature ships switched off and runs on your own credentials; a failed send is recorded, and the action that triggered it stands. What this app gained is listed at the top of this section.
• Own It 3.0: works for your AI, not just for you. The audit scan is how a register earns trust: open a stock-take, walk the building scanning labels, close it — and the discrepancy list names every active asset nobody found. QR labels print 24 to an A4 sheet with the encoder built in, so nothing about your register leaves the server.
• Own It 2.0: API, 2FA, backups, dark mode. Assetora 2.0 adds the 2.0 owner layer. Upgrade by replacing the files — the database migrates itself, and it is still the same one-time purchase.