AssetoraFixed-Asset & Depreciation Register
Self-hosted fixed-asset register — depreciation to the exact cent, book value as of any date.
No sign-up, no password — the demo opens already signed in, on sample data.
- Full PHP source included
- Instant download + licence key
- It never phones home
- Compare vs SaaS pricing →
The problem it solves
Most small businesses track their fixed assets — the laptops, machinery, fit-out, vehicles — in a depreciation spreadsheet that one person maintains and nobody else trusts. A formula drifts, a disposal never gets recorded, and by year-end the book values handed to the accountant don't reconcile to the cost of the assets. Accounting SaaS bundles this into a monthly subscription for what is, at its core, a register and some arithmetic.
- Depreciation spreadsheets that drift and stop reconciling
- Disposals and part-year assets that quietly get the maths wrong
- A monthly subscription for a register you could simply own
What you get
Period-close exports as Date, Account, Description, Debit, Credit — debits equal credits by construction — so the month's depreciation lands in your ledger as an import, not an evening of re-typing.
Full CRUD per asset — name, tag/code, category, acquisition date, cost, salvage value, useful life, and method — with notes, organised by category.
Straight-line (the final period absorbs the rounding remainder so book value lands on salvage to the penny) and reducing-balance (a monthly rate in exact integer cents that never crosses salvage).
Accumulated depreciation and net book value computed for any date you pick — no month-end close, no cron job, always current.
A period-by-period schedule for every asset — depreciation, accumulated depreciation, and book value, month by month or year by year.
Cost, accumulated depreciation, and net book value totalled by category; record a sale or scrap and get the exact gain or loss against book value at disposal.
A monthly or annual depreciation report (per asset, totals, and disposals) as a dependency-free PDF, plus a spreadsheet-formula-injection-hardened CSV export.
Add it to a phone or tablet home screen straight from the browser — a full-screen app served from your own server, with no app store involved. Business data is never cached offline, so what you see is always live.
Assetora 2.0 adds the 2.0 owner layer. Upgrade by replacing the files — the database migrates itself, and it is still the same one-time purchase.
- REST API with an OpenAPI spec and signed webhooks
- Two-factor sign-in (TOTP)
- CSV import with a mandatory dry run
- One-click backups
- Dark mode
The audit scan is how a register earns trust: open a stock-take, walk the building scanning labels, close it — and the discrepancy list names every active asset nobody found. QR labels print 24 to an A4 sheet with the encoder built in, so nothing about your register leaves the server.
- MCP endpoint — your AI works under the same guards you face
- Roles with email invitations and a last-admin guard
- Append-only audit trail across browser, API and agent
- Your logo and colours throughout
- Scheduled backups with a guided dry-run restore
- Optional single sign-on (OIDC)
The 3.1 wave gave the catalogue a way to reach the other side of the transaction: counterparty email through your own SMTP server, calendar feeds your own calendar subscribes to, attachments filed where the paperwork belongs, and export presets other people's software imports. Every outbound path ships switched off, runs on your own credentials, and can never break the thing that triggered it. What this app gained is listed at the top of this section.
Pricing — one-time, yours forever
- ✔ Full source included — PHP you can read and change
- ✔ No subscription. One payment, yours forever
- ✔ It never phones home
- ✔ Your data stays on your server
Which licence do I need?
It comes down to how many installations you need. Running your own business on one site is the Single licence. Building or running sites for other people — a second domain of your own, or an installation a client keeps — is the Extended licence.
Single licence
One (1) domain or subdomain
One business, running it on one site.
- Install it on one domain or subdomain you own or operate
- Change the source however you like for that installation
- Run your own business on it commercially, client work included
- Re-download the current build any time from your buyer portal
- A second site, or an installation you hand to a client as theirs, needs the Extended licence
- No reselling, redistributing or sublicensing the source
- Not for offering it to other people as a hosted service
Extended licence
Unlimited sites you own or operate
Agencies, and anyone running it on more than one site.
- Everything the Single licence grants
- Install it on as many domains as you own or operate — no cap on the number
- Build and hand over one installation per client project
- Still no reselling or redistributing the source itself
- Running it as a multi-tenant service others sign up for needs a SaaS agreement
Every download carries the full terms as LICENSE.txt, and the licence you bought is
named on your order and in your buyer portal. The complete wording lives on the
terms page, and the live demo is free for as long
as it takes to decide.
No reviews yet — so here is what we offer instead. Every competitor price on our comparison pages is source-linked and dated, and when a vendor’s price won’t load we say so rather than guess. See the sources for yourself →
Honest limitations
What it does not do — written down before you buy, and kept true on purpose.
- Assetora is a register, not accounting advice: it does the arithmetic, you confirm the policy.
- Not a general ledger — it exports the journal a ledger imports.
- No API connection to accounting software: a file you upload, by design.
- Moves no money; connects to no bank or gateway.
- Single-tenant: one business per installation.
2-minute web installer, plain PHP 8 + MySQL (or SQLite for a trial), no Composer or build step — Docker image included.
Covered in these guides
The limitation-smash release: your tools now write to the people they serve — client emails through your own SMTP, calendar feeds, attachments, export presets — every one of them off until you switch it on.
Most asset software tracks who has the laptop. A fixed-asset register computes depreciation, book value and disposal gain. They are different products and buyers routinely choose the wrong one. Here is the line, drawn clearly.
Questions about Assetora
Is Assetora tax or accounting advice?
No. It records the assets and depreciation settings you enter and computes the schedule from them — but the methods, rates, useful lives, and salvage values are yours to set and confirm with your accountant. It is a record-keeping tool, not advice.
How is the depreciation kept exact?
Every figure is stored and computed in integer cents — floats never touch a value. Straight-line absorbs the rounding remainder in the final period so accumulated depreciation lands exactly on cost minus salvage; reducing-balance is computed in integer cents and never crosses salvage. The shipped 113-assertion suite, including a prime sweep, proves it.
Does it move money or connect to my bank?
No — it moves no money and integrates no bank, payment gateway, or general ledger. It is a pure asset register with zero payment or PCI surface.
MySQL or SQLite?
Either — SQLite for a zero-config trial, MySQL/MariaDB for production on ordinary shared hosting.
What if the developer disappears?
You get the full PHP source and your register lives in one database you own — nothing phones home, nothing expires.
How do the numbers reach my accounting software?
Close a period and download its journal CSV — Date, Account, Description, Debit, Credit, balanced by construction — then import it into your ledger. Deliberately a file, not an API: nothing to authorise, nothing that breaks when a vendor changes their endpoints.