FreshBooks prices its plans for the business owner, then charges for each extra person who works in the account. So what a business pays depends on two things: the plan, which sets how many clients you can bill, and the size of the team. This guide takes the prices from FreshBooks' own pricing page, read on 12 November 2026, and works them out for a business of 1, 5 and 10 people. Every figure is in US dollars, as the page shows it, and every total is plain arithmetic with the working shown.
The plans and their regular prices
On the day we read it, the page led with a limited-time offer: a discount for the first months, and an extra 10% off for paying yearly. Offers change, so this guide uses the regular monthly prices the page showed beside them, which are what a business pays once an offer ends.
| Plan | Regular price | The limit that matters most |
|---|---|---|
| Lite | $23 a month | "Send invoices to 5 clients" |
| Plus | $43 a month | "Send invoices to 50 clients" |
| Premium | $70 a month | "Send invoices to unlimited clients" |
| Select | "Let's Talk" | Unlimited clients, lower card fees, 2 Team Member accounts included |
On the day we read it, the offer was "80% Off for 4 Months". That lowers the first four bills; the fifth is the regular price, and so is every bill in the years after. When you compare tools, compare regular prices, because those are the ones you will pay for longest.
The client limit is the line to read first. A business with 12 regular clients cannot use Lite, whatever its size; one with 60 cannot use Plus. Plus also adds proposals and retainers, accounting reports, receipt scanning and accountant access, and Premium adds project profitability and custom email templates.
The extra people: Team Members
Every plan lists the same add-on for more people: "Team Members ($11/mo per user)". This guide assumes the plan price covers the owner and that every other person who logs in is a Team Member, which is how the page presents it; the Select plan's note that it includes "2 Team Member accounts for no extra charge" points the same way. Each Team Member is $11 x 12 = $132 a year.
The yearly bill for 1, 5 and 10 people
Each figure is the plan price plus the Team Members, times 12 months. A team of 5 is the owner and 4 Team Members, which is 4 x $11 = $44 a month; a team of 10 is the owner and 9, which is $99 a month.
| Team | Lite | Plus | Premium |
|---|---|---|---|
| 1 person | $276 | $516 | $840 |
| 5 people | $804 | $1,044 | $1,368 |
| 10 people | $1,464 | $1,704 | $2,028 |
For 5 people on Plus, the working is ($43 + 4 x $11) x 12 = $1,044. For 10 people on Premium, it is ($70 + 9 x $11) x 12 = $2,028.
Notice what grows. For a team of 10 on Plus, the Team Members cost more than the plan itself: $99 a month against $43.
The add-ons that often follow
Two more add-ons sit on every plan, priced on the page:
- Advanced Payments, $20 a month, which is $240 a year. It is included in Select.
- FreshBooks Payroll, "$40/mo plus $6/mo per user". Paying 5 people through it is ($40 + 5 x $6) x 12 = $840 a year.
A team of 5 on Plus that also runs payroll through FreshBooks for the same 5 people pays $1,044 + $840 = $1,884 a year.
The fee on every card payment
Separate from the subscription, getting paid costs money. The page lists, for FreshBooks Payments: "Credit: 2.9% + $0.30 per transaction" and "Bank Transfers (ACH): 1% bank transfer fees", with the same card rate through Stripe "on most cards". The Select plan is described as having lower card and bank transfer rates. These fees are a percentage of what you bill, so they grow with your revenue rather than your team; include them in any comparison, because taking a card payment costs something wherever you take it.
Five years at today's prices
Bookkeeping software tends to stay for years, because switching means moving clients, invoices and history. A team of 5 on Plus with payroll, at $1,884 a year, pays $1,884 x 5 = $9,420 over five years if the prices never change. Every person added is another $132 a year, and outgrowing a client limit moves the whole account up a plan.
Questions to settle before you choose
- How many clients will you bill in a year? That picks the plan before anything else does.
- Who needs to log in? Each extra person is a Team Member at $11 a month; an accountant's access is listed as a Plus feature rather than as a Team Member.
- Monthly or yearly? The page offers a discount for paying yearly; monthly lets you stop at the end of any month.
- What will payments cost you? Take last year's card income and apply the rate above.
- Can you take everything with you? FreshBooks' help center lists CSV and PDF exports for clients, invoices, expenses and reports. Check what you would need before you have years of records in any tool.
- Is renting the right model? Invoicing software can also be bought once and run on your own computer or server. Then a new team member costs nothing, and your clients and invoices sit in a database you hold. You take on updates and backups yourself, and you still pay a payment processor for card payments.
Sources
- FreshBooks, Pricing, read 12 November 2026: plan prices, client limits, the Team Members, Advanced Payments and Payroll add-ons, and the payment fees.
- FreshBooks help, How do I export my data?, read 12 November 2026.
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