Ownware

Clockora — Staff Timesheet & Time Tracker (PHP + MySQL, Self-Hosted) vs. renting SaaS

Self-hosted staff timesheet — hours by project, exact totals, approvals. No invoicing.

The subscription math

Clockora — Staff Timesheet & Time Tracker (PHP + MySQL, Self-Hosted) — yours
$49.00
one-time · self-hosted · your data, your server
Buy once
Clockify — rented
Paid seats $5.49 / $7.99 / $11.99 / $12.99 per seat/month billed annually (higher billed monthly); free tier exists [1]
Break-even: 3 months of Clockify equals the one-time price.
Assumption: Per-seat monthly; figure shown for a 3-person team on the base paid tier. Clockora is one payment for unlimited staff.
Harvest — rented
Paid plans from $9/seat/month ($108/seat billed annually); upper tier from $14/seat/month ($168/seat annually) [2]
Break-even: 2 months of Harvest equals the one-time price.
Assumption: Per-seat; figure for 3 seats on the base paid tier. Clockora buys once for any headcount.

Savings calculator

SaaS figures use the cited plan price above (see the sources below); per-seat plans scale by the seat count from the same cited price. This is arithmetic, not a quote.

Why owning beats renting here

  • One payment. No per-month, per-seat, or per-location fees — the license is perpetual.
  • Your data stays on your server. Customer records never live in someone else's cloud.
  • No plan ceilings. Records, users, and usage are limited by your hosting, not a pricing tier.
  • It keeps working if the vendor doesn't. Self-hosted software can't be sunset out from under you.

Fair trade-offs: you host it, you back it up, and updates are yours to apply — see the product page for honest limitations.

Sources

  1. Clockify — price checked 2026-07-21 — source
    “US$5.49 / 7.99 / 11.99 / 12.99 per seat /month billed annually (or US$6.99 / 9.99 / 14.99 / 15.99 if billed monthly)”
  2. Harvest — price checked 2026-07-21 — source
    “starting from $9 seat/month - $108 per seat, billed annually ... from $14 seat/month - $168 per seat, billed annually”

Competitor prices change — always confirm on the linked page. We only print figures we could verify on the date shown.

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