Replace a subscription · every price cited

The self-hosted Procurify alternative

Approva: Self-hosted purchase approvals for finance teams and cost-center owners: a request needs one, two or three sign-offs by amount, you can name who signs each one, and the rule that applied is frozen on the record at submission. Own it once, run it on your own server, and stop paying Procurify every month.

Own Approva for $99 Try the live demo

Stop renting Procurify.

Procurify No public price - quote-gated (verified) Approva is $99 once, runs on your own server, and never invoices you again.

How Procurify pricing grows

Procurify does not publish flat pricing; it is quote-gated and expands in cost as you adopt more product modules and add-ons.

“Pricing follows how you adopt the platform: expand into more products as you introduce new workflows and layer add-ons.”, their own page, read 2026-09-24

What Procurify does that we don't

Procurify carries SOC 2 Type 2 certification across its platform. Approva has two-factor sign-in and optional single sign-on too; on your own server, certification is yours to arrange.

“Protection built on MFA, SSO, SOC 2 Type 2 certification, and GDPR compliance, so your spend data stays in the right hands.”, their own page

Who should stay with Procurify

If you need software that actually pays vendors (ACH, wire, or check) rather than just issuing purchase orders, stay with Procurify — Approva issues POs only and never pays vendors.

What Approva deliberately doesn't do is on its product page.

Why owning beats renting Procurify.

One payment

No monthly, per-seat or per-location fees. The license is perpetual.

Your data stays on your server

It never lives in Procurify's cloud.

No plan ceilings

Records and users are limited by your hosting, not by a pricing tier.

It keeps working if the vendor doesn't

Self-hosted software can't be sunset or repriced out from under you.

The fair trade-offs: you host it, back it up and apply updates yourself. See the product page for its limits, and the full Approva vs renting comparison.

Questions about moving off Procurify.

What is Approva?

Approva is self-hosted purchase approval software. A request goes in, the amount decides whether it needs one, two or three approvers, and the rule that applied is frozen on the record at submission — so the trail still reads correctly after you change your thresholds. Once a request is fully approved, one click turns it into a numbered purchase order. You buy the license once and run it on your own server, so there is no per-user monthly fee. It deliberately does not pay vendors and does not post to a general ledger.

How do the approval thresholds work?

You set amounts in your own currency — company-wide, and per cost center where a department needs its own rule. A request at or above a threshold needs the next approval level; the levels required are frozen on the request at submission, so editing a rule later never re-decides an old request. Cost centers without their own rule inherit the company list.

Is it multi-user? What are the roles?

Yes — three roles: requester, approver, and admin (who can also act as an approver and manages vendors, cost centers, settings, and PO generation).

Does it integrate with QuickBooks, Xero, or SAP?

Not with prebuilt connectors — but Approva ships a REST API with an OpenAPI spec and HMAC-signed webhooks, so approvals and POs can be pushed anywhere by Power Automate, Zapier, n8n or your own code, and 3.0 adds an MCP endpoint so an AI agent can drive it under the same approval rules a person faces. The register also exports as CSV and JSON, and every request and PO prints as a PDF.

Related on this site

Front-office software Office & finance software Approva vs SaaS pricing Supplier and purchase-order software you own Self-hosted approval workflow software

Sources

Procurify: price checked 2026-09-03, source“We build a quote around your team's needs: products, add-ons, users, and integrations.”

Competitor prices change, so always confirm on the linked page. We only print figures we could verify on the date shown. This vendor is tracked in the Price Observatory: every figure verbatim, dated, re-checked quarterly.

Replace Procurify with Approva.

Open the live demo first; it costs nothing.

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