Self-hosted office & finance software
Invoicing, expenses, bank-statement extraction, petty cash, commissions, purchase approvals, sales-tax nexus, and leave tracking — penny-exact office software you buy once. Every tool below is a one-time purchase — no subscriptions, and your data lives on your own server.
Self-hosted without the assembly
The other answer to “self-hosted” is a repository: clone it, read the compose file, provision a database, wire up mail, then keep it patched yourself. That is a fair answer when running infrastructure is already your job, and we would rather say so than pretend otherwise. Everything on this page is the other kind — all 8 of them. Each is bought once, the full PHP source is in the download, and the web installer finishes on ordinary shared hosting in about two minutes. No Composer, no Node, no build step, nothing to compile, and nothing that phones home.
Invora — Recurring Invoicing with Client Payment Links (PHP + MySQL, Self-Hosted)
Self-hosted recurring invoicing for freelancers and small firms: every cycle lands as a draft you approve before it goes out, and each unpaid invoice carries your own payment link.
Expensa
Batch-upload receipts and let your own AI key extract, categorize, and total them into an accountant-ready report.
Ledgira
Upload bank or card statements and let your own AI key extract every line and auto-reconcile the balance.
Cashora — Petty Cash Ledger Software (PHP + MySQL, Self-Hosted)
Self-hosted petty cash ledger software for the cash box you already keep: an imprest float, categorised disbursements, and a balance that proves out at month-end.
Commissa — Sales-Commission Calculator (PHP + MySQL, Self-Hosted)
Penny-exact commission statements — flat, tiered, or per-category — owned outright.
Approva — Amount-Based Purchase Approval Chains (PHP + MySQL, Self-Hosted)
Self-hosted purchase approvals for finance teams and cost-centre owners: requests route to one, two or three approvers by amount, and the rule that applied is frozen on the record at submission.
Extracta — Self-Hosted AI Invoice & Receipt Data Extractor (BYO Key)
Extract invoice & receipt data with your own AI key — self-hosted, human-reviewed.
Leavora — Staff Leave & PTO Tracker (PHP + MySQL, Self-Hosted)
Self-hosted staff leave & PTO — accruals, working-day requests, approvals, and live balances.
AI Document Suite
Five BYO-key AI document tools — invoices, receipts, spec sheets, freight docs, and bookkeeping — on your own server. — 3 of the tools on this page are in it.
Year one, rented
- QuotaPath — $6,300.00 in year one at $525.00/month (their own page, read 2026-09-03; replaced by Commissa)
- Veryfi (OCR API) — $6,000.00 in year one at $500.00/month (their own page, read 2026-09-03; replaced by Extracta)
Every tool on this page is one payment; the figures above are the vendors' own published monthly prices multiplied by twelve, nothing else.
Replacing what you rent now
Read before you buy
Invoices out, approvals in, suppliers on record and permits on file: $356.00 as four separate licences, $269.00 as one suite. The arithmetic, the two rented equivalents with the dates they were read, and the businesses that should buy an accounting system instead.
What the Field-Service Suite bundles and why the five are five: Jobora for quotes, scheduling and costing; Fleetora for the van's expiries; Lendra for the kit; Fixora for the plant; Inspectora for what is due. Each product's refusals, the hand-offs, and the arithmetic beside buying them separately.
Every Ownware app answers the Model Context Protocol on your own server. The whole recipe for pointing any assistant — Claude, ChatGPT, an agent in n8n or a model on your own machine — at your invoices, what it can and cannot do, and why the key you hand it should usually be read-only.
Five self-hosted tools for the five documents a small firm retypes by hand, at $199.00 against $405.00 bought apart. Every one runs on your own AI key, which means a second bill this store does not meter and cannot predict, and a review step none of them removes.
The limitation-smash release: your tools now write to the people they serve — client emails through your own SMTP, calendar feeds, attachments, export presets — every one of them off until you switch it on.
Deputy's minimum is "USD $30/AUD $30/GBP £20". Those are not conversions. Four vendors, four different answers to where you live, plus the VAT line that makes the published price wrong for half the world.
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