The Back-Office Suite: four kinds of paper, one licence
Invoices out, approvals in, suppliers on record and permits on file: $356.00 as four separate licences, $269.00 as one suite. The arithmetic, the two rented equivalents with the dates they were read, and the businesses that should buy an accounting system instead.
A small company that keeps its back office honest ends up running four small tools whether it means to or not: something that sends invoices, something that approves what gets spent, something that remembers which suppliers are under contract and when, and something that tracks which permits are still valid. Buy each of those as a separate subscription and you also end up typing the same client names, the same vendor names and the same dates into four different logins, on four different renewal cycles. The Back-Office Suite is the four tools sold as one licence, for $269.00, and this page answers what is in it and what it saves before anything else.
The four, in one place
Each of the four is a full product on its own, sold separately, and each is self-hosted -- you run it on your own server rather than logging into someone else's.
| Tool | What it does | Single licence |
|---|---|---|
| Invora | Recurring invoicing: every billing cycle lands as a draft you check and approve before it goes out | $99.00 |
| Approva | Purchase approvals: a spend request routes to one, two or three approvers depending on the amount, and nobody can approve their own request | $99.00 |
| Supplia | A supplier and contract register: which vendors are on file, when each contract renews, what is already committed by category | $69.00 |
| Permora | Tracks permits and inspections across every job, with alerts worked out by exact date arithmetic against each one's expiry date | $89.00 |
The arithmetic, labelled as arithmetic
Bought one at a time, those four licences add up: $99.00 plus $99.00 plus $69.00 plus $89.00 is $356.00. Bought as the Back-Office Suite, the same four cost $269.00. That is a saving of $87.00 against buying them separately, for the same four pieces of software with the same limits each carries on its own page.
The suite also comes in an extended licence, at $599.00. The two licences grant different things, and the difference matters more than the price gap suggests. The single licence covers one domain or subdomain you own or operate: you can modify the source for that installation and run your own business on it, client work included. The extended licence covers everything the single licence grants, but on as many domains as you own or operate, plus one installation built and handed over per client project. A firm running the suite for itself on one server wants the single licence. A firm setting the same four tools up for several clients, each on their own domain, is the case the extended licence is priced for.
What the rented equivalents cost
Two of the four have a subscription equivalent whose own pricing page gives a clean monthly figure, and the suite page prints both. Precoro, doing the job Approva does here, lists at $499.00 a month on its own page, read 2026-09-03. Concord, doing the job Supplia does here, lists at $499.00 a month, also read 2026-09-03.
Multiply either monthly figure by twelve and the first year comes to $5,988.00. That is arithmetic, not a forecast: it is the vendor's published monthly price times twelve, and nothing else -- no assumption about seats, tiers or usage, because the page does not give one to assume. A price read on a given date can move by the time anyone reads it again, in either direction, which is why the read date sits next to every figure here rather than being left off.
Set against that, the single licence for the whole four-tool suite is $269.00 once. Even taking only the two tools with a rented comparison, Approva and Supplia, the licence for those two would be $168.00 against $499.00 for one month of one subscription -- before the second month, or the other subscription, is even counted.
What this suite is not
Say this plainly, because it decides the sale either way. This is a set of four operational records: what gets billed, what gets approved to spend, who the suppliers are, and which permits expire when. None of the four is a general ledger, and the suite does not become one by being bundled.
A business that needs full double-entry accounting -- a chart of accounts, journal entries, a trial balance, a full set of financial statements -- is buying the wrong thing here. Invora drafts invoices and Approva routes approval requests; neither posts a double-entry ledger. Buy or keep an accounting system for that job, and use this suite alongside it for the four things it actually tracks.
Equally, a business that needs a procurement platform with a supplier catalogue people can browse and order from, and punch-out into other systems, is also buying the wrong thing. Supplia is a register: it tells you which suppliers are on file, when each contract renews and what is already committed against it. It is not a catalogue a buyer clicks through, and it does not punch out anywhere. If that catalogue and punch-out workflow is what the business needs, this suite will not grow into it later; look elsewhere now rather than after the purchase.
The owned side is not free either
A licence is not the whole cost of running any of the four. Self-hosted means the server, the backups and the updates are the buyer's job, not a line the vendor handles behind a subscription fee. Someone has to put the software on a server, keep a backup that has actually been restored once to prove it works, and apply updates when they are published. None of that is included in the $269.00, and a page that implied otherwise would be the kind of page this store tries not to be.
What the licence removes is the recurring bill and the four separate renewal dates -- not the work of running software at all. For a business that already keeps a server for other things, that work is small. For a business with nobody who will do it, a subscription's operations team is doing a real job for that $499.00 a month, and paying for it may still be the right call.
Support after the sale is scoped the same way: documentation to get each tool installed and running, and best-effort email support for installation questions and defects in the delivered code. That does not extend to custom development, to administering the server the suite runs on, or to changes made to the source after installation. Those stay the buyer's, along with the server itself.
Four tools, one licence, one set of names and dates typed once instead of four times: that is what the Back-Office Suite is for.