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The self-hosted Waitwhile alternative

Tokora: Self-hosted queue & token display — issue numbers, call them to counters, run the waiting-room board. Own it once, run it on your own server, and stop paying Waitwhile every month.

Own Tokora for $69 Try the live demo

Stop renting Waitwhile.

Rented Waitwhile Free (1 location, 50 visits/month); Starter from $31/month (10 locations, 2,500 visits) and Business from $55/month (10 locations, 5,000 visits) [1] billed every month, for as long as you use it; your data in their cloud
Yours
Tokora
$69 once · self-hosted · your data on your server

3 months of Waitwhile costs what Tokora costs once.

Buy once

How we counted: Real free tier for tiny use; beyond it a recurring monthly bill, and the paid tiers meter visits as well as locations. Annual billing is stated as 20% off but the page prints no annual figure. Tokora is one payment, unlimited.

How Waitwhile pricing grows

Waitwhile sells three fixed, tiered plans priced by scale, starting at $31 a month.

“Waitwhile offers 3 fixed plans with tiered pricing start as low as $31/month.”, their own page, read 2026-08-11
What Waitwhile does that we don't

Waitwhile includes an appointment-booking module for scheduling, not just a live walk-in queue, which Tokora does not offer.

“Effortlessly schedule and manage appointments anytime”, their own page
Who should stay with Waitwhile

If you need appointment booking and scheduling rather than a live walk-in queue, stay where you are — Tokora does not do that (it manages a live walk-in queue, not appointment booking).

What Tokora deliberately doesn't do is on its product page.

Why owning beats renting Waitwhile.

One payment

No monthly, per-seat or per-location fees. The license is perpetual.

Your data stays on your server

It never lives in Waitwhile's cloud.

No plan ceilings

Records and users are limited by your hosting, not by a pricing tier.

It keeps working if the vendor doesn't

Self-hosted software can't be sunset or repriced out from under you.

The fair trade-offs: you host it, back it up and apply updates yourself. See the product page for its limits, and the full Tokora vs renting comparison.

Questions about moving off Waitwhile.

Do I need special hardware or a ticket printer?
No — the kiosk, the counter console, and the display board are all just web pages. Put the board on any spare screen or TV with a browser; visitors take a number on their own phone or a shared tablet.
How do the numbers reset?
Per service, automatically each day, computed on view — there is no cron job to schedule and nothing to reset by hand.
Does it store any patient or personal health data?
No health records and no payments. It keeps three things that can identify someone: the optional note, the mobile number a visitor adds for text alerts, and the IP address of the device that took the ticket (used for the kiosk's rate limit). An admin clears all three from tickets older than a chosen number of days under Data retention (90 by default). The note never appears on the public board.
MySQL or SQLite?
Either — SQLite for a zero-config trial, MySQL/MariaDB for production on ordinary shared hosting.
Better together
Tokora is part of the Retail Suite
5 apps for one price, $146 less than buying them separately.
$209once

Related on this site

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Sources

  1. Waitwhile: price checked 2026-09-03, source“Free - 1 location - 50 visits/month ... paid tiers shown at $31 and $55 per month”

Competitor prices change, so always confirm on the linked page. We only print figures we could verify on the date shown. This vendor is tracked in the Price Observatory: every figure verbatim, dated, re-checked quarterly.

Replace Waitwhile with Tokora.
Open the live demo first; it costs nothing.
See Tokora Tokora vs renting All alternatives