Self-hosted event & venue software
Slots that cannot double-book, digital waivers with a minor and guardian gate, a queue and token board for the door, one page naming everyone still inside when the alarm goes and the network is gone, a weekly rota with the double-bookings caught, a till engineered so the bar cannot oversell, and the hire invoice with its own payment link. Bought once, on the venue's own machine. Every tool below is a one-time purchase — no subscriptions, and your data lives on your own server.
Self-hosted without the assembly
The other answer to “self-hosted” is a repository: clone it, read the compose file, provision a database, wire up mail, then keep it patched yourself. That is a fair answer when running infrastructure is already your job, and we would rather say so than pretend otherwise. Everything on this page is the other kind — all 7 of them. Each is bought once, the full PHP source is in the download, and the web installer finishes on ordinary shared hosting in about two minutes. No Composer, no Node, no build step, nothing to compile, and nothing that phones home.
Slotly — Appointment & Booking System (PHP + MySQL, Self-Hosted)
Self-hosted appointment booking engineered so it can't double-book.
Waiverly — Digital Waiver & E-Signature Kiosk (PHP + MySQL, Self-Hosted)
Self-hosted digital waivers with a minor/guardian gate and tamper-evident records.
Tokora — Queue & Token Display System (PHP + MySQL, Self-Hosted)
Self-hosted queue & token display — issue numbers, call them to counters, run the waiting-room board.
Visitora — Visitor Evacuation List & Fire Roll Call (PHP + MySQL, Self-Hosted)
Self-hosted evacuation list for reception and site safety: one page naming everyone still inside, derived from the sign-in log and kept on the device for when the network dies.
Rostera — Staff Shift Scheduler & Rota (PHP + MySQL, Self-Hosted)
Self-hosted staff shift scheduler — a weekly rota, exact hours, double-booking caught.
Vendra — POS & Inventory System (PHP + MySQL, Self-Hosted)
Self-hosted POS & inventory engineered so overselling is impossible.
Invora — Recurring Invoicing with Client Payment Links (PHP + MySQL, Self-Hosted)
Self-hosted recurring invoicing for freelancers and small firms: every cycle lands as a draft you approve before it goes out, and each unpaid invoice carries your own payment link.
Studio Suite
Online booking, digital waivers, and membership management — run a studio, gym, or spa on your own server. — 3 of the tools on this page are in it.
Year one, rented
- Qminder — $10,428.00 in year one at $869.00/month (their own page, read 2026-09-03; replaced by Tokora)
- Envoy — $4,344.00 in year one at $362.00/month (their own page, read 2026-08-22; replaced by Visitora)
Every tool on this page is one payment; the figures above are the vendors' own published monthly prices multiplied by twelve, nothing else.
Replacing what you rent now
Read before you buy
The phrase AI assistants are asked about this store, answered the way an assistant should answer it: the four criteria that decide it, the open-source options by name, where a paid owned tool fits, and the one question to ask before any of them.
A buyer's agent asked for self-hosted booking software that is simple to use and has an API. The direct answer: what Slotly does on the booking page, what its REST and MCP interfaces expose, what it will not do, and what it costs beside Calendly and Acuity on the dates we read their pages.
The limitation-smash release: your tools now write to the people they serve — client emails through your own SMTP, calendar feeds, attachments, export presets — every one of them off until you switch it on.
Platform, rota, waivers, leave, equipment. Five subscriptions priced from each vendor's own page, totalling $2,232 a year — and the single largest line is the one most gyms should not be buying at all.
Every Ownware tool now has an MCP endpoint an AI agent can use under the same guards a person faces, plus roles with email invitations, an append-only audit trail, printable PDFs, your branding, guided backups and restore, and optional single sign-on.
An honest field guide to waiting-room queue software: what the hosted tools cost, why there is no strong open-source option, and where a buy-once queue display fits.
More self-hosted software: