Leavora — Staff Leave & PTO Tracker (PHP + MySQL, Self-Hosted)
Self-hosted staff leave & PTO — accruals, working-day requests, approvals, and live balances.
The problem it solves
For most small teams, "how much leave do I have left?" is a question only a shared spreadsheet can answer — and it is usually wrong. Accruals drift, half-days get miscounted, public holidays land inside a leave request, and two people book the same week off without anyone noticing. HR platforms fix all of it, then charge per employee, every month, forever.
- Balances that drift because the spreadsheet formula was off by a day
- Weekends and public holidays counted as leave by mistake
- Per-employee monthly SaaS pricing for what a team of twelve needs a few times a year
What you get
Employees with accrual
Each employee has a manager, a start date, and start-date-prorated accrual, so someone who joined in April earns the right fraction of the year's entitlement.
Leave types with rules
Annual, sick, unpaid, or custom leave types, each with an accrual rule (annual up-front or monthly) and a carryover cap that never compounds across the leave-year boundary.
Holiday-aware working days
A company holiday calendar and a configurable weekend are excluded from every working-day count, so a request that spans a bank holiday charges the right number of days.
Requests with approvals
Working days are computed automatically, overlaps and double-requests are caught, half-days are supported, and each request runs a pending to approved or rejected workflow with approver and timestamp.
Live, exact balances
Carried-in + accrued − taken − pending, as of any date, kept to the hundredth of a day in integer centidays — so a full year of monthly accrual lands exactly on the entitlement with zero float drift.
Team calendar + exports
A month grid of who is off with weekends and holidays shaded, a dependency-free per-employee PDF leave statement, and a formula-injection-hardened CSV export.
Pricing — one-time, yours forever
Available soon — get notified
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Screenshots
Honest limitations
- Tracks leave only — it is not payroll and never calculates or pays wages
- Admin-managed: there is no separate per-employee self-service login in this version
- No automated email notifications — approvals and balances are viewed in the app
- Single-tenant: one organisation, one admin login per installation
2-minute web installer, plain PHP 8 + MySQL (or SQLite for a trial), no Composer or build step — Docker image included.
Frequently asked questions
Is Leavora payroll?
No — it tracks leave entitlement, requests, approvals, and balances only. It never calculates wages, touches cards or bank rails, or initiates a payment, so it has zero payroll and zero payment surface.
How exact are the balances?
Exact by construction: leave is stored in integer centidays (a hundredth of a day), so half-days and monthly accrual are precise and a full year's accrual lands exactly on the entitlement. The shipped 147-assertion suite covers accrual, carryover, and both DST transitions.
Can I use a fiscal leave year, not the calendar year?
Yes — the leave year is configurable (calendar or a fiscal start such as April 1), and carryover is capped at that boundary.
Does it handle half-days and public holidays?
Yes — requests can be half-days, and a company holiday list plus your configured weekend are excluded from every working-day count.
What if the developer disappears?
You get the full PHP source and your data lives in one database you own — nothing phones home, nothing expires.