Ownware

Fleetora — Self-Hosted Vehicle & Fleet Register: Expiries, Servicing, Defects vs. renting SaaS

Self-hosted fleet register: every document expiry and every service due across the fleet in one ranked list, bought once.

Own it once for $69.00 Try the live demo

The subscription math

Fleetora — Self-Hosted Vehicle & Fleet Register: Expiries, Servicing, Defects — yours
$69.00
one-time · self-hosted · your data, your server
Buy once
Fleetio — rented
Essential $4 per vehicle, per month billed annually ($5 billed monthly); Professional $7 and Premium $10 per vehicle/month, annual only [1]
Break-even: 4 months of Fleetio equals the one-time price.
Assumption: Per vehicle, per month. The $20/mo figure is 5 vehicles x $4 on Essential annual - the exact configuration Fleetio's own footnote says its displayed prices assume ("a fleet with 5 assets subscribing to an Essential 5, Professional 5, or Premium 5 annual plan band"). A 25-vehicle fleet multiplies out to $100/mo on the same rate, but Fleetio warns that is a band and not a quote. Fleetora is bought once, for any fleet size.
How their pricing grows: Fleetio's displayed price is a band rather than a bill - what you actually pay depends on the plan, the size of the fleet, the contract term and the payment term, and the advertised per-vehicle rates assume a five-asset annual band.
“Fleetio subscriptions are priced based on plan, fleet size range, contract term, and payment term.” — read 2026-08-22
What Fleetio does that we don't: Fleetio ships native iOS and Android apps, so drivers and technicians can work from a phone in the yard rather than at a desk.
If you need work orders, parts inventory, a telematics feed, or native apps that keep working out of signal, stay with Fleetio - Fleetora has no work orders and no parts inventory, and its phone install is a web app whose pages are network-only, so it is useless without a connection.
Whip Around — rented
Standard $5 USD/asset/mo (Pro $9 USD/asset/mo); a free Basic tier capped at 1 asset and 1 user [2]
Break-even: 3 months of Whip Around equals the one-time price.
Assumption: Per asset, per month; $25/mo shown for 5 vehicles on Standard. Honest math: the free Basic tier is real, but it stops at one vehicle and one user - from the second vehicle the meter starts and never stops.
How their pricing grows: Whip Around meters by asset, and its free tier holds exactly one vehicle and one login, so any fleet worth calling a fleet is on a paid per-asset plan from the first day.
“Up to 1 asset (vehicle & equipment) Up to 1 user” — read 2026-08-22
What Whip Around does that we don't: Whip Around's Pro tier adds parts and inventory management, purchase orders, mechanic profiles and barcode scanning for inspections.
If you need structured inspection forms - custom checklists a driver completes and signs on a schedule - stay with Whip Around; Fleetora has no form builder and no scheduled inspection workflow. It records the faults a driver reports, not the checklist they walked.
Simply Fleet — rented
Essential $2 per vehicle per month ($10/mo for 5 vehicles); Advanced $4 per vehicle per month [3]
Break-even: 7 months of Simply Fleet equals the one-time price.
Assumption: Per vehicle, per month, and the $10 figure is Simply Fleet's own rendering for a 5-vehicle fleet. Honest math: at five vehicles this is the cheapest verified comp in the category by some distance, and the case for Fleetora at that size is ownership and data control, not payback. The same rate multiplies out to $50/mo at 25 vehicles.
How their pricing grows: Simply Fleet meters strictly per vehicle with no tier jumps or per-module fees, which makes the bill predictable and also makes it linear - it grows with every vehicle added and never stops.
“No tier jumps, no per-module fees, no annual contracts required.” — read 2026-08-22
What Simply Fleet does that we don't: Simply Fleet's Advanced tier adds work-order management, parts inventory and a telematics integration.
If you need work orders, parts inventory or a telematics feed, stay with Simply Fleet - Fleetora has none of those; fuel, services and readings are entered by hand.

Savings calculator

SaaS figures use the cited plan price above (see the sources below); per-seat plans scale by the seat count from the same cited price. This is arithmetic, not a quote.

Also in this category

Samsara [4]

No public price - quote-gated (verified)
The pricing page is a fleet-size questionnaire, not a price list - no figure renders anywhere on it. Samsara is also a different class of product: it sells hardware in the vehicle, which Fleetora does not do at all.

How their pricing grows: Samsara publishes no price for any plan; the pricing page asks how large the fleet is and routes the answer to a quote.

“Check our prices”

What Samsara does that we don't: Samsara is a telematics platform - live GPS, routing, fuel and compliance streamed from devices fitted in the vehicles.

If you need live GPS tracking, AI dash cams or ELD hours-of-service compliance, stay with Samsara - Fleetora has no telematics, no devices and no GPS. It is a register you type into, not a tracker.

Why owning beats renting here

  • One payment. No per-month, per-seat, or per-location fees — the license is perpetual.
  • Your data stays on your server. Customer records never live in someone else's cloud.
  • No plan ceilings. Records, users, and usage are limited by your hosting, not a pricing tier.
  • It keeps working if the vendor doesn't. Self-hosted software can't be sunset out from under you.

Fair trade-offs: you host it, you back it up, and updates are yours to apply — see the product page for honest limitations.

Sources

  1. Fleetio — price checked 2026-08-22 — source
    “per vehicle, per month, billed annually or $5 billed monthly”
  2. Whip Around — price checked 2026-08-22 — source
    “$5 USD /asset/mo”
  3. Simply Fleet — price checked 2026-08-22 — source
    “Essential $2 per vehicle per month $ 10 /mo for 5 vehicles”
  4. Samsara — price checked 2026-08-22 — source
    “How many vehicles or assets do you have? 1 - 5 6 - 29 30 - 499 500 - 4,999 5,000+”

Competitor prices change — always confirm on the linked page. We only print figures we could verify on the date shown.

Full product details Browse all products
Affiliate program
Recommend tools people own — earn 35% on every sale. 90-day tracking, instant delivery, payouts by Lemon Squeezy.
Become an affiliate →