MemboraSelf-Hosted Membership Register: Standing, Quorum, Motions
Self-hosted membership register for clubs and associations: who is in good standing, whether a meeting was quorate, and whether a motion actually carried.
No sign-up, no password — the demo opens already signed in, on sample data.
- Full PHP source included
- Instant download + licence key
- It never phones home
- Compare vs SaaS pricing →
The problem it solves
A club's records are fine until the year somebody disputes a vote. Then the questions arrive at once: who was a member on that date, were enough of them present, and was the person who moved it entitled to vote at all.
Those are three different questions, and a spreadsheet of names and payment dates answers none of them.
- Membership, subscriptions and attendance kept in three places that disagree
- Minutes that record a motion as carried without recording whether the meeting was quorate
- Association software priced per member per month, for a register that changes a few times a year
What you get
Attendance is a record of fact: anyone who was there can be marked present, lapsed or not. Standing decides whether they may VOTE. Conflating the two is how registers end up unable to answer either question.
The refusal names the numbers — 4 present, 5 required — and the motion stays open. Withdrawing is still allowed, because withdrawal is not a decision the meeting takes.
Computed in one place from the roll and the rule, and used by the screen, the REST API and the assistant tool alike. A quorum that means something different in two places is not a quorum.
Mark people present during the meeting, and the quorum figure updates as you go. The fifth arrival is the moment the meeting becomes able to decide, and the screen says so.
Rates, periods, and what each member has paid — with standing derived from it rather than typed in. Good standing is a computed fact about a date, not a checkbox somebody remembered to tick.
Minutes, the roll, the tally and the outcome, exportable as PDF and CSV — the document you send round, and the one you produce when the vote is questioned a year later.
The 3.1 wave gave the catalogue a way to reach the other side of the transaction: counterparty email through your own SMTP server, calendar feeds your own calendar subscribes to, attachments filed where the paperwork belongs, and export presets other people's software imports. Every outbound path ships switched off, runs on your own credentials, and can never break the thing that triggered it. This app gained no new outbound path in 3.1 — its pass rewrote the honest-limitations list against the shipped code instead, which is the more useful change when the product was already complete.
See it running — right now, on sample data
No sign-up, no password — it opens already signed in, and resets itself. Click around freely.
Open the live demoIs Membora right for you?
Before the price, not after it: what Membora deliberately does not do. We publish this on every product because the wrong purchase costs you more than the price.
- No payment processing — it records what was paid; it does not take money
- No self-service member portal — members are tracked, not users
- No online or remote voting — it records votes taken at a meeting, it does not run ballots
- No accounting — subscriptions are a membership fact, not a ledger
- Single-tenant: one organisation per installation
- Not legal advice — what your constitution requires for quorum and eligibility is yours to set
Still the right fit? See the price → · Not sure — see who should stay with the SaaS →
Pricing — one-time, yours forever
- ✔ Full source included — PHP you can read and change
- ✔ No subscription. One payment, yours forever
- ✔ It never phones home
- ✔ Your data stays on your server
- ✔ 14-day refunds — we’d rather refund than argue
- ✔ Offline test suite in the box — run it before you rely on it
- ✔ If we ever stop: after 1 year the domain limit lifts, after 3 years your copy relicenses to MIT — it’s in the licence
Not ready to own it? Ownware Cloud runs selected apps from $12/month — and after 12 paid months the perpetual self-host licence is yours.
AlternativeTo 
SaaSHub 
Uneed 
SourceForge Read before you buy — what the zip looks like inside
membora/
README.md · QUICKSTART.txt · LICENSE.txt
app/
index.php · router.php · config.sample.php · Dockerfile
src/ the classes — plain PHP 8, no framework, no Composer
controllers/ every route handler
views/ every screen
tests/ the offline test suite — run it yourself: php tests/run.php
bin/ packaging · seeding · maintenance scripts
API.md the REST + webhook + MCP reference
Nothing is obfuscated or encoded. What you read is what runs.
What the same job costs rented
Every figure is read from the vendor’s own pricing page and carries the date it was read.
$66.00/mo at 100 contacts billed monthly; $59.40/mo prepaid yearly; $56.10/mo prepaid two years. Bands run to 50,000 contacts
1 month of WildApricot equals the one-time $59.00.
Source, read 2026-08-22 →Starter $29/mo + 3.0% service fee on online transactions; Total $99/mo + 2.0%; Extra $199/mo + 1.5%
3 months of Join It equals the one-time $59.00.
Source, read 2026-08-22 →The full table — every competitor, what each does better than us, and who should stay with them: Membora vs renting →
Which licence do I need?
It comes down to how many installations you need. Running your own business on one site is the Single licence. Building or running sites for other people — a second domain of your own, or an installation a client keeps — is the Extended licence.
Single licence
One (1) domain or subdomain
One business, running it on one site.
- Install it on one domain or subdomain you own or operate
- Change the source however you like for that installation
- Run your own business on it commercially, client work included
- Re-download the current build any time from your buyer portal
- A second site, or an installation you hand to a client as theirs, needs the Extended licence
- No reselling, redistributing or sublicensing the source
- Not for offering it to other people as a hosted service
Extended licence
Unlimited sites you own or operate
Agencies, and anyone running it on more than one site.
- Everything the Single licence grants
- Install it on as many domains as you own or operate — no cap on the number
- Build and hand over one installation per client project
- Still no reselling or redistributing the source itself
- Running it as a multi-tenant service others sign up for needs a SaaS agreement
Every download carries the full terms as LICENSE.txt, and the licence you bought is
named on your order and in your buyer portal. The complete wording lives on the
terms page, and the live demo is free for as long
as it takes to decide.
No reviews yet — so here is what we offer instead. Every competitor price on our comparison pages is source-linked and dated, and when a vendor’s price won’t load we say so rather than guess. See the sources for yourself →
After you buy
The four things people ask right before they decide.
Your download link always serves the current build at the time you fetch it — re-download any time from your order page or the buyer portal. No renewal fee to keep what you bought.
Email support for installation and for defects in the code as delivered — a person answers, usually within a day or two. It does not cover custom development or server administration. What support covers →
Refunds are handled by Lemon Squeezy as Merchant of Record, case by case — if something is broken and we can’t fix it, we’d rather refund than argue. EU consumers additionally hold the statutory 14-day right until delivery starts. Refund terms →
Nothing stops. You hold the full PHP source, it runs on your own server, and the software does not phone home — there is no licence check that can fail and no cloud that can be switched off. LICENSE.txt ships inside the zip, so your right to keep running it never depended on this site existing.
Covered in these guides
A club's records are fine until somebody disputes a vote. Then three questions arrive at once: who was a member that day, were enough of them present, and was the person who moved it entitled to vote. A spreadsheet of names and payment dates answers none of them.
Questions about Membora
Does it take payments?
No. It records what was paid and when, and derives standing from that. There is no card processing, no direct debit and no payment gateway — your bank remains your bank.
Can members log in?
No self-service member portal. The people in the register are tracked, not users; the committee members who administer it have accounts, roles and 2FA.
Does it run online voting?
No. It records votes taken at a meeting, with the standing and quorum checks around them. It is not a ballot platform and does not run remote polls.
What happens if a lapsed member votes anyway?
The vote is refused and the refusal names the lapse date. Attendance is not blocked — being present and being entitled to vote are different facts, and the register keeps both.
Can it handle several clubs?
No. Single-tenant, one organisation per installation.