Self-hosted AI document tools
Point them at the paperwork you already have — receipts, statements, menus, manifests — and let the model you configure do the typing. Your own API key, your own server: you control the data and the costs. Every tool below is a one-time purchase — no subscriptions, and your data lives on your own server.
Self-hosted without the assembly
The other answer to “self-hosted” is a repository: clone it, read the compose file, provision a database, wire up mail, then keep it patched yourself. That is a fair answer when running infrastructure is already your job, and we would rather say so than pretend otherwise. Everything on this page is the other kind — all 6 of them. Each is bought once, the full PHP source is in the download, and the web installer finishes on ordinary shared hosting in about two minutes. No Composer, no Node, no build step, nothing to compile, and nothing that phones home.
Extracta — Self-Hosted AI Invoice & Receipt Data Extractor (BYO Key)
Extract invoice & receipt data with your own AI key — self-hosted, human-reviewed.
Expensa
Batch-upload receipts and let your own AI key extract, categorize, and total them into an accountant-ready report.
Specta
Batch-process up to 20 spec sheets with an AI queue, then review only the fields confidence-scoring flags.
Cargora
Extract POs and packing slips with your own AI key, then catch short shipments and price gaps automatically.
Ledgira
Upload bank or card statements and let your own AI key extract every line and auto-reconcile the balance.
Menura
Photograph a menu, extract every item and price with your own AI key, review, then export POS-ready data.
AI Document Suite
Five BYO-key AI document tools — invoices, receipts, spec sheets, freight docs, and bookkeeping — on your own server. — 5 of the tools on this page are in it.
Year one, rented
- Jasper PIM — $11,988.00 in year one at $999.00/month (their own page, read 2026-09-03; replaced by Specta)
- Veryfi (OCR API) — $6,000.00 in year one at $500.00/month (their own page, read 2026-09-03; replaced by Extracta)
Every tool on this page is one payment; the figures above are the vendors' own published monthly prices multiplied by twelve, nothing else.
Replacing what you rent now
Read before you buy
Five self-hosted tools for the five documents a small firm retypes by hand, at $199.00 against $405.00 bought apart. Every one runs on your own AI key, which means a second bill this store does not meter and cannot predict, and a review step none of them removes.
The limitation-smash release: your tools now write to the people they serve — client emails through your own SMTP, calendar feeds, attachments, export presets — every one of them off until you switch it on.
Six tracked vendors publish a minimum monthly charge under their headline per-user price. We worked out where each floor bites, from the vendors' own pricing pages. Below those thresholds, the advertised rate is decorative.
Deputy's minimum is "USD $30/AUD $30/GBP £20". Those are not conversions. Four vendors, four different answers to where you live, plus the VAT line that makes the published price wrong for half the world.
Supplier spec sheets arrive as PDFs; your store needs structured rows. The PIM platforms that solve this run $499 a month or publish no price at all. What the job actually is, who genuinely needs a PIM, and the one-time tool for everyone else.
Most document-extraction tools read one document. The job that costs money is comparing two — what you ordered against what turned up. Here is what that check is worth, and what the tools cost.
More self-hosted software: