Self-hosted accountancy & bookkeeping software
Bank and card statements read line by line with your own AI key and reconciled against the balance; invoices and receipts extracted and reviewed by a human before they land; client expense batches totalled into an accountant-ready report; your own recurring billing with payment links; the petty-cash float that proves out at month-end; one-time secret links your server itself cannot read, for sending credentials; and a DSAR portal that tracks every request against its statutory deadline. A practice's stack, owned outright. Every tool below is a one-time purchase — no subscriptions, and your data lives on your own server.
Self-hosted without the assembly
The other answer to “self-hosted” is a repository: clone it, read the compose file, provision a database, wire up mail, then keep it patched yourself. That is a fair answer when running infrastructure is already your job, and we would rather say so than pretend otherwise. Everything on this page is the other kind — all 7 of them. Each is bought once, the full PHP source is in the download, and the web installer finishes on ordinary shared hosting in about two minutes. No Composer, no Node, no build step, nothing to compile, and nothing that phones home.
Ledgira
Upload bank or card statements and let your own AI key extract every line and auto-reconcile the balance.
Extracta — Self-Hosted AI Invoice & Receipt Data Extractor (BYO Key)
Extract invoice & receipt data with your own AI key — self-hosted, human-reviewed.
Expensa
Batch-upload receipts and let your own AI key extract, categorize, and total them into an accountant-ready report.
Invora — Recurring Invoicing with Client Payment Links (PHP + MySQL, Self-Hosted)
Self-hosted recurring invoicing for freelancers and small firms: every cycle lands as a draft you approve before it goes out, and each unpaid invoice carries your own payment link.
Cashora — Petty Cash Ledger Software (PHP + MySQL, Self-Hosted)
Self-hosted petty cash ledger software for the cash box you already keep: an imprest float, categorised disbursements, and a balance that proves out at month-end.
Secreta
Self-hosted, zero-knowledge one-time secret links — your server can't read what it stores.
Privara — Self-Hosted GDPR DSAR Management Portal
Self-hosted GDPR DSAR portal that tracks every request against its statutory deadline.
AI Document Suite
Five BYO-key AI document tools — invoices, receipts, spec sheets, freight docs, and bookkeeping — on your own server. — 3 of the tools on this page are in it.
Year one, rented
- Veryfi (OCR API) — $6,000.00 in year one at $500.00/month (their own page, read 2026-09-03; replaced by Extracta)
- Bill.com — $1,764.00 in year one at $147.00/month (their own page, read 2026-09-03; replaced by Invora)
Every tool on this page is one payment; the figures above are the vendors' own published monthly prices multiplied by twelve, nothing else.
Replacing what you rent now
Read before you buy
The limitation-smash release: your tools now write to the people they serve — client emails through your own SMTP, calendar feeds, attachments, export presets — every one of them off until you switch it on.
DocuClipper is $20/month for 60 pages. MoneyThumb is $24.95 for five statements. Both work well. Both require uploading your bank statements to somebody else — a decision most firms make without noticing they made it.
Six tracked vendors publish a minimum monthly charge under their headline per-user price. We worked out where each floor bites, from the vendors' own pricing pages. Below those thresholds, the advertised rate is decorative.
Four extraction vendors, four different meters — per page, per credit, per document, and a $500 floor. The right choice depends entirely on your monthly volume. Here is where each one wins, from their own pricing pages.
Deputy's minimum is "USD $30/AUD $30/GBP £20". Those are not conversions. Four vendors, four different answers to where you live, plus the VAT line that makes the published price wrong for half the world.
Search self-hosted expense software and you get Firefly III, Actual Budget and ExpenseOwl — all personal finance tools. Businesses need claims, approvals and reimbursement. That is a different product, and the category barely acknowledges it.
More self-hosted software: